Purchase Order Item Numbers
Each item on a Union Pacific Materials Purchase Order has its own specific Item Number. These item numbers also must be referenced on all:
Invoices | Packing Lists |
Order Acknowledgments | Credit Memos |
Shipping Notices | Correspondence |
Delivery Documents | Any Other Purchase Order-Related Documents |
There are three types of purchase orders for materials, each distinguished by its own number series as shown below and in the attached examples: Purchase Order Example
Stock Purchase Orders (Example: NP123456ES)
NP (first two alpha characters) designates the "ship to" location (NP=North Platte)
ES(last two alpha characters) designates the buyer code for the authorized purchasing representative.
Non-Stock Purchase Orders (Example: 12345678ES)
ES(last two alpha characters) designates the buyer code for the authorized purchasing representative.
SAP Engineering Purchase Orders (Example: 4500001111)
Prefix of 45 represents Union Pacific's Engineering Department
There are three types of Purchase Order Item Numbers:
Stock Item Numbers (Example: 599-1234-0)
Stock Items are assigned unique numbers within our material system. The first seven digits identify the item, followed by a one-digit kind code designation. The kind codes are 0 for new and 3 for supplier repair or unit exchange.
Non-Stock Item Numbers (Example: 001)
Non-stock items reflect the line numbers which appear consecutively on the purchase order and consist of three digits.
SAP Item Numbers (Example: 00010)
SAP item numbers are five digits beginning with 00010, 00020, etc.